Information for Health Sciences Examinations

To help you be able to fully prepare for your exams, we encourage you to review the information about Health Sciences exams outlined below.

General information about exams at Queen's University can be found here: https://www.queensu.ca/registrar/academic-info/exams/students

Scheduling of online proctored examinations

The exam will be completed remotely on your computer using OnQ along with a proctoring platform. The level of proctoring (automated or live) will vary between courses.

To ensure a successful exam experience, you are responsible for ensuring that your computer meets the minimum technical requirements and that you are located in an area with sufficient high-speed internet at the time of the exam. https://www.queensu.ca/registrar/academic-info/exams/remote-proctoring

Location and timing of examinations

An examination for any course offered in any term or session (including Summer Term) must be written on your computer using an approved secure online proctoring software.

Exam delivery method will vary, depending on the course. Students are expected to review the course syllabus in the course onQ page during the first week of class to confirm the exam delivery method.

Fees

It is the students responsibility to schedule their exam within the specified timeframe outlined in onQ to avoid a $40.00 CAD fee. If an issue arises during the examination, such as accidental submission or technical problems, rescheduling will also incur a $40 CAD fee. Not canceling your exam or not showing up for a scheduled exam will result in a $40 CAD fee.

Hybrid Examination Delivery Fee: An online course may choose to offer a hybrid exam, whereby students are able to write the exam online using a remote exam proctoring platform or in-person. In courses using this method, it will be assumed that online program students are writing remotely (during a time period of at least 24 hours) and on-campus students are writing in-person (at a specified date/time). The exam location may be changed prior to your faculty’s add/drop deadline. Online students choosing to write on-campus can do so at no extra charge. On-campus students choosing to write online using remote proctoring software will be charged a fee per exam.

Scheduling and location of on-campus Midterm Exams for Blended courses

Scheduling and location of on-campus midterm exams for blended courses may proceed as described in 6.2.2.3 of the Undergraduate Course Regulations & 6.2.2.2 of the Undergraduate Course Regulations for final exams for blended courses. This will be outlined for students at the beginning of the course. This decision is at the discretion of the BHSc Program Office and Course Faculty.

Scheduling and location of on-campus Final Exams for Blended courses

Examinations for on-campus blended courses will be scheduled by the University Exam’s Office. Examinations will be completed on a computer using online proctoring software on Queen’s University campus with the presence of a proctor. The final examination schedule may not be changed once the schedule is posted. Final examinations do not normally last longer than 3 hours, except in the case of students who require accommodation requested through Queen's Student Wellness Services

The Final Exam schedule will be posted to the SOLUS Student Centre once available.

Students should avoid making personal plans that fall within the official exam periods (refer to the sessional dates for the official exam periods).

Deferred exams are at the discretion of your course instructor and all deferred exams administered through the Health Sciences Exams Office will take place during the deferred exam period (refer to sessional dates).

If a student experiences an extenuating circumstance at the time of the deferred exam and there is a need to request a second deferral of their exam, they will need to submit an Appeal to the Associate Director of Studies.

You are required to submit Requests for Academic Consideration and be approved to discuss what consideration can be given if you miss your exam.

An Exam Conflict is defined by a student's exam timetable containing any of the following:

Two (2) exams at the same time
An exam in three (3) consecutive exam slots (see below)
An exam at the same time as a religious observance

We do not make any accommodation for non-academic conflict (i.e. sporting events or wishing to return home earlier).

Examples of Consecutive Exam Slots

An exam slot refers to the morning, afternoon, or evening time of an exam sitting on exam day.

Examples of three (3) consecutive exam slots would be:

The morning (9 am), afternoon (2 pm), and evening (7 pm) of the same day
The afternoon (2 pm) and evening (7 pm) of one day, and the morning (9 am) of the next day
The evening (7 pm) of one day and the morning (9 am) and afternoon (2 pm) of the next day

This applies to both 2 and 3 hour exam durations.

Religious Accommodations

Students requesting accommodation based on Religious Observance must read the information contained in the following PDF.

Religious Accommodations - Frequently Asked Questions (PDF, 266 KB)

All requests for Religious Observance must be submitted to the Exams Office by the deadline date (see Exam Conflict Application and Deadlines below), and are authorized by the Office of Faith and Spiritual Life.

To request a Religious Observance exam accommodation, please complete the Exam Conflict Application found below
Students whose application has not been approved will be notified by email
Students whose application has been approved will receive an exam accommodation notice by email with the details of the accommodation

Exam conflict application and deadlines

Individual arrangements are made for each student.

To make arrangements regarding an exam conflict, a student is required to complete the Exam Conflict Application (PDF, 291 KB) and submit it to the Exams Office, exams@queensu.ca, by the firm deadline date.

The deadlines to apply for an official exam conflict are as follows:

November 15 for fall (December) exams
March 15 for winter (April) exams

Pre-Exam/Authentication Instructions

If you have Grammarly installed, you must turn it off or disable it for all browsers (IE. Chrome, Firefox, Safari, etc.).
Your computer Taskbar (Windows) or Dock (Mac) must be visible throughout the exam.
You may use a Queen's student card with a valid picture OR a piece of Government photo identification for student verification
Perform a 360-degree room and desk pan using your webcam. Please remove any unauthorized material.
You must show your computer screen and the bottom of your laptop/ keyboard. You can do so by using a mirror, reflective surface, smartphone camera, or an external webcam.

Post Exam (Before Closing the Session)

You must show both sides and tear up the scrap paper in front of the webcam before leaving the exam session.

Standard Rules

You must be alone in the room throughout the exam.
You must have a clear desk and workspace. You will be required to perform a 360-degree room and desk pan using your webcam. Please remove any unauthorized material.
Your computer must be connected to a power source
You may not use your phone or smartwatch during the exam
You are not allowed to use more than one monitor during the exam. If you have any additional, please unplug them.
Your webcam, speakers, screen share, and microphone must remain on throughout the exam.
You must remain within a clear view of your webcam throughout the exam with adequate lighting.

Health Sciences Special Instructions

You are not allowed to use headphones throughout the exam
You are allowed to leave your seat during the exam to use the restroom but must do a room scan upon return
You are not allowed to talk or read aloud during the exam.
You are allowed only ONE sheet of blank scrap paper.

Exam Accommodations: Ventus

Within Ventus, assessment refers to any quiz, test, or exam.

The Health Sciences Exams Office uses Ventus to manage accommodations for assessments during the term. This provides a portal for instructors to enter details of planned assessments and a portal for students registered with Student Wellness Services to request accommodations for their assessments. The Health Sciences Exams Office collates this data along with students’ accommodation requirements and schedules to accommodate assessments accordingly.

If you have any assessments for which you will require accommodation, you will need to confirm your accommodations through Ventus. Submitting a request is a required step.

Submitting an Accommodation Request

Your instructor will submit all assessments requiring an accommodation to Ventus. This may include quizzes, tests, midterms, and any other timed assessment. This does not cover essays, group projects, or untimed assessments.

Accommodations are confirmed through the Ventus Portal.

Ventus
Ventus Instructions for Students (PDF 673.5 KB)

If you request accommodations for your timed assessment, they will be applied. For confirmation that your accommodations have been applied please contact dbms.examcoordination@queensu.ca.

If your accommodations are not applied to your exam please do not complete the exam and contact dbms.examcoordination@queensu.ca

It is recommended that students who are ill on the day of an examination not write the examination. Students should seek health services, if needed, and request academic considerations through the Academic Consideration Portal. If you write while ill and perform poorly, this is considered to be a valid attempt and your mark will stand.

Health Sciences Academic Consideration Portal

NOTE: You must be a student in a program offered by the Faculty of Health Sciences (BNSc or BHSc) to submit a request through this portal. If you are a student from another Faculty (i.e. Commerce, Engineering, Arts and Science, or a graduate student), please contact your Faculty to submit your request, even if you are asking for academic considerations for a Health Sciences course (e.g. an elective course).

Queen's University Policy on Academic Integrity

The policy is intended to supplement the policy on Academic Dishonesty presently found in university calendars and posted at Academic Integrity @ Queen's.

Breaches of academic integrity are considered unacceptable at Queen’s
Students who commit such an offense face a range of sanctions including course failure or university withdrawal

The following are some examples of activities that are prohibited during an exam:

Impersonating another student
Copying from another student
Making information available to other student
Communicating with another student, or
Using unauthorized material

Pillars of Academic Integrity

Academic integrity is fundamental to all scholarly activities, including examinations.

Queen's University adheres to the definition provided by the Centre for Academic Integrity, namely, that academic integrity is made up of the five core values of honesty, trust, fairness, respect, and responsibility.

Honesty appears in presenting one's work and in acknowledging dependence on the words or ideas of another
Trust promotes belief in the value and meaning of an institution's scholarship and degrees
Fairness is embodied in clear standards, practices, and procedures. Respect is shown by participating in academic activities to the best of one's abilities
Responsibility requires one to accept personal accountability for upholding academic integrity

The Queen's University Policy on Academic Integrity is intended to supplement the policy on Ac

Scheduling of Exams for Online Courses

Scheduling of online proctored examinations

Location and timing of examinations

Fees

Scheduling of Exams for Blended On-Campus Courses

Scheduling and location of on-campus Midterm Exams for Blended courses

Scheduling and location of on-campus Final Exams for Blended courses

Final Exam Timetable

Deferred Final Exams

Exam Conflicts and Accommodations