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Information for Health Sciences Examinations

To help you be able to fully prepare for your exams, we encourage you to review the information about Health Sciences exams outlined below.

General information about exams at Queen's University can be found here: https://www.queensu.ca/registrar/academic-info/exams/students

Scheduling of Exams for Online Courses

The exam will be completed remotely on your computer using OnQ along with the Examity proctoring software. The level of proctoring (automated or live) will vary between courses.  

To ensure a successful exam experience, you are responsible for ensuring that your computer meets the minimum technical requirements and that you are located in an area with sufficient high-speed internet at the time of the exam. https://www.queensu.ca/registrar/academic-info/exams/remote-proctoring/examity

You will be allowed to practice the exam initiation process in advance of any quizzes, tests, or exams that require the use of this software.

An examination for any course offered in any term or session (including Summer Term) must be written using the approved secure online proctoring platform, Examity.

The exam will be written during a designated time period of at least 24 hours. This time period for final examinations will occur during the University Exam Period. All times are in Eastern Time (ET). The final examination schedule may not be changed once the schedule is posted. Final examinations do not normally last longer than 3 hours, except in the case of students who require accommodation requested through Queen's Student Wellness Services.

It is the student’s responsibility to schedule their examination and this must occur a minimum of 24 hours before the time the examination opens. Students who schedule their examination within this final 24 hour period, or students who reschedule their examination during this period, will be assessed a fee of $40 CAD. If a student-side event occurs during an examination that requires rescheduling, such as accidentally submitting their exam or technical/bandwidth issues, the student will be assessed a fee of $40 CAD.  

Scheduling of Exams for Blended On-Campus Courses

Scheduling and location of on-campus midterm exams for blended courses may proceed as described in 8.2 of the Academic Regulations for online courses or as described in 8.3.2 of the Academic Regulations for final exams for blended courses. This will be outlined for students at the beginning of the course. This decision is at the discretion of the BHSc Program Office and Course Faculty.

Examinations for on-campus blended courses will be scheduled by the University Exam’s Office. Examinations will be completed on a computer using online proctoring software on Queen’s University campus with the presence of a proctor.  The final examination schedule may not be changed once the schedule is posted. Final examinations do not normally last longer than 3 hours, except in the case of students who require accommodation requested through Queen's Student Wellness Services

Final Exam Timetable

The Final Exam schedule will be posted to the SOLUS Student Centre once available.

Students should avoid making personal plans that fall within the official exam periods (refer to the sessional dates for the official exam periods).

Deferred Final Exams - December 2022

Deferred exams are at the discretion of your course instructor and all deferred exams administered through the Health Sciences Exams Office will take place during one week in January (January 9-13).

You are required to submit Requests for Academic Consideration and be approved to discuss what consideration can be given if you miss your exam.  

Exam Conflicts and Accommodations

An Exam Conflict is defined by a student's exam timetable containing any of the following:

  • Two (2) exams at the same time
  • An exam in three (3) consecutive exam slots (see below)
  • An exam at the same time as a religious observance

We do not make any accommodation for non-academic conflict (i.e. sporting events or wishing to return home earlier).

An exam slot refers to the morning, afternoon, or evening time of an exam sitting on exam day.

Examples of three (3) consecutive exam slots would be:

  1. The morning (9 am), afternoon (2 pm), and evening (7 pm) of the same day
  2. The afternoon (2 pm) and evening (7 pm) of one day, and the morning (9 am) of the next day
  3. The evening (7 pm) of one day and the morning (9 am) and afternoon (2 pm) of the next day

This applies to both 2 and 3 hour exam durations.

Students requesting accommodation based on Religious Observance must read the information contained in the following PDF.

Religious Accommodations - Frequently Asked Questions (PDF, 266 KB)

All requests for Religious Observance must be submitted to the Exams Office by the deadline date (see Exam Conflict Application and Deadlines below), and are authorized by the Office of Faith and Spiritual Life.

  • To request a Religious Observance exam accommodation, please complete the Exam Conflict Application found below
  • Students whose application has not been approved will be notified by email
  • Students whose application has been approved will receive an exam accommodation notice by email with the details of the accommodation

Individual arrangements are made for each student.

To make arrangements regarding an exam conflict, a student is required to complete the Exam Conflict Application (PDF, 291 KB) and submit it to the Exams Office, exams@queensu.ca, by the firm deadline date.

The deadlines to apply for an official exam conflict are as follows:

  • November 15 for fall (December) exams
  • March 15 for winter (April) exams

Exam Rules and Instructions

  • If you have Grammarly installed, you must turn it off or disable it for all browsers (IE. Chrome, Firefox, Safari, etc.).
  • Your computer Taskbar (Windows) or Dock (Mac) must be visible throughout the exam.
  • You may use a Queen's student card with a valid picture OR a piece of Government photo identification for student verification
  • Perform a 360-degree room and desk pan using your webcam. Please remove any unauthorized material.
  • You must show your computer screen and the bottom of your laptop/ keyboard. You can do so by using a mirror, reflective surface, smartphone camera, or an external webcam.

You must show both sides and tear up the scrap paper in front of the webcam before leaving the exam session.

  • You must be alone in the room throughout the exam.
  • You must have a clear desk and workspace. You will be required to perform a 360-degree room and desk pan using your webcam. Please remove any unauthorized material.
  • Your computer must be connected to a power source
  • You may not use your phone or smartwatch during the exam
  • You are not allowed to use more than one monitor during the exam. If you have any additional, please unplug them.
  • Your webcam, speakers, screen share, and microphone must remain on throughout the exam.
  • You must remain within a clear view of your webcam throughout the exam with adequate lighting.
  • You are not allowed to use headphones throughout the exam
  • You are allowed to leave your seat during the exam to use the restroom but must do a room scan upon return
  • You are not allowed to talk or read aloud during the exam.
  • You are allowed only ONE sheet of blank scrap paper.

Student Accommodations

Within Ventus, assessment refers to any quiz, test, or exam.

The Health Sciences Exams Office uses Ventus to manage accommodations for assessments during the term. This provides a portal for instructors to enter details of planned assessments and a portal for students registered with Student Wellness Services to request accommodations for their assessments. The Health Sciences Exams Office collates this data along with students’ accommodation requirements and schedules to accommodate assessments accordingly.

If you have any assessments for which you will require accommodation, you will need to confirm your accommodations through Ventus. Submitting a request is a required step. 

Your instructor will submit all assessments requiring an accommodation to Ventus. This may include quizzes, tests, midterms, and any other timed assessment. This does not cover essays, group projects, or untimed assessments.

Accommodations are confirmed through the Ventus Portal.

If you request accommodations for your timed assessment, they will be applied. For confirmation that your accommodations have been applied please contact healthsci.exams@queensu.ca.

If your accommodations are not applied to your exam please do not complete the exam and contact healthsci.exams@queensu.ca

Illnesses or Circumstances Affecting Your Exam

It is recommended that students who are ill on the day of an examination not write the examination. Students should seek health services, if needed, and request academic considerations through the Academic Consideration Portal.

Health Sciences Academic Consideration Portal

NOTE: You must be a student in a program offered by the Faculty of Health Sciences (BNSc or BHSc) to submit a request through this portal. If you are a student from another Faculty (i.e. Commerce, Engineering, Arts and Science, or a graduate student), please contact your Faculty to submit your request, even if you are asking for academic considerations for a Health Sciences course (e.g. an elective course).

Academic Integrity

The policy is intended to supplement the policy on Academic Dishonesty presently found in university calendars and posted at Academic Integrity @ Queen's.

  • Breaches of academic integrity are considered unacceptable at Queen’s
  • Students who commit such an offense face a range of sanctions including course failure or university withdrawal

The following are some examples of activities that are prohibited during an exam:

  • Impersonating another student
  • Copying from another student
  • Making information available to other student
  • Communicating with another student, or
  • Using unauthorized material

 

Academic integrity is fundamental to all scholarly activities, including examinations.

Queen's University adheres to the definition provided by the Centre for Academic Integrity, namely, that academic integrity is made up of the five core values of honesty, trust, fairness, respect, and responsibility.

  • Honesty appears in presenting one's work and in acknowledging dependence on the words or ideas of another
  • Trust promotes belief in the value and meaning of an institution's scholarship and degrees
  • Fairness is embodied in clear standards, practices, and procedures. Respect is shown by participating in academic activities to the best of one's abilities
  • Responsibility requires one to accept personal accountability for upholding academic integrity

The Queen's University Policy on Academic Integrity is intended to supplement the policy on Ac